Excel Formula To Move Data From One Cell To Another Tap the Power of Recorded Macros with MS Excel Courses

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Tap the Power of Recorded Macros with MS Excel Courses

Many in Microsoft Excel never need to go beyond basic commands and formulas to perform their data management tasks. However, Excel offers much more versatility when you move beyond the basics, and MS Excel courses can illustrate how to use a powerful feature called a macro.

Do you ever feel like you’re wasting time repeating some of the same steps over and over again? Macros allow you to avoid this by recording these repetitive steps. A macro is a list of instructions that a user can automatically run by calling the macro by name or binding it to a keystroke. Creating macros is as easy as turning on the macro recorder and performing the steps in the workbook. Actions are saved so that you can easily repeat them in the future with the push of a button. MS Excel courses show students how to create both simple and complex macros.

Record actions to streamline redundant actions

The first way to learn how to use macros in MS Excel courses is to use recording mode. Simply turn on the macro recorder, enter the name of the macro and, if desired, the keyboard combination to associate it with. Then perform recordable actions, such as moving the cursor, entering formulas, or formatting cells. When the actions are completed, turn off the recorder and those actions will be recorded and ready to run automatically at your command.

Consider this example: A group of scientists imports data files from an instrument. After importing data from each file, a series of formulas are entered into the worksheet, followed by a series of formatting commands. Each run had hundreds of data files and meant a couple of days of grueling monotonous work.

MS Excel courses showed them how to record operations in macros. All operations on each file are now done with a single keystroke. Each data file is now processed in less than a second and takes only an hour to run completely.

Modify the macros to specify their function

When a macro is saved, it creates a list of instructions in a computer language called Visual Basic for Applications (VBA). This little program can be opened and the commands can be edited directly, allowing operations that cannot normally be duplicated by simply saving.

The researchers in the example above still had to load each file separately until they enrolled in MS Excel courses that demonstrated macro editing. With this knowledge, they extended the functionality so that the macro would automatically import each batch of hundreds of data files. Now running each instrument came down to typing a single key, then sitting back and watching Excel work. What used to take two days now took about two minutes, freeing up researchers to do less office work and more research.

MS Excel courses are the starting point

Macros are easy to save and use, but classes can show tricks and tips for using them more effectively. Advanced courses delve into VBA and show you how to optimize stored macros to do even more. Send your productivity into the stratosphere by signing up for MS Excel courses today!

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