Formula For Printing Same Rows On Every Page In Excel How to Use OCR Scanning For Conversion of Spreadsheets Into Excel Format

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How to Use OCR Scanning For Conversion of Spreadsheets Into Excel Format

There are several ways you can change sheets in Excel. The method you choose will depend on several factors. The most important thing is the design or design of the pages. Data that is organized into rows and columns using tabs to separate or delimit text often gives the best conversion results. Another consideration is the format of the recorded files. In most cases, pages with a blurry image, small font size or spreadsheets with complex layouts produce errors that require time correction.

The best way to make the right decision is to test or ask for a sample. But the steps in the following list can help you decide.

OCR software: A cheap and fast method as long as the correct conversion is correct. Tabulated text with tabs and spaces gives the best results. Papers with errors caused by irregular columns or rows can be resolved and edited manually.

Zonal Software: The program automatically detects and sets the characters to the database format. The user sets up a component sometimes called a rubber band that reads a specific part of the document. The rubber plant is taken to the corresponding cell. Zonal indexing is not suitable for all projects. Applications that contain different types of documents can cause conversion problems. Another disadvantage is that the space to be edited has to be compatible with each image. Otherwise the automatic method will not work correctly.

Adobe Acrobat: It is possible to convert a PDF file to Excel. First recognize the PDF with OCR Text Recognition (Select Document > OCR Text Recognition > Recognize Text). Then you need to save the file as tables in an Excel spreadsheet.

Programming with VBA or Visual Basic: Data that is not sorted into rows and columns like a list of letters can use VB scripts to move the data into CSV -Comma-separated values-format. The CSV file will be opened in a spreadsheet for easy analysis and viewing. Programming is a way to deal with the problem of formatting when the information contains fields with a specific length such as a zip code or State abbreviation. A function can also be written to recognize stop words instead of using formatting to separate the page into a spreadsheet.

Copy and Paste: Copy and Paste is not the best way to solve this problem. But it can save time by rewriting pages. This method is used for small tasks that have few errors but the data is not sorted.

Service Entry Data: An important alternative for projects where the software technology does not work on abstract images that often require processing. It is less expensive to manually rewrite the best documents using professional data entry. The results are very accurate and cost effective. Especially when the work is done offshore, to get the best prices.

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