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Where Is Microsoft Excel Used?
Whether you work in an accounting firm, a marketing firm, a car dealership, a school attendance office, the human resources department of a manufacturing plant, or an office related to the city, county, state, or federal government, chances are you’ll be called upon to use and learn Excel.
Almost every workplace has a demand for Excel, the most commonly used software for comparative data analysis in the computing world. Excel has been available in various incarnations for over a decade. Each subsequent release takes the program into new territory.
Known as the best spreadsheet program on the market, Excel is powerful, easy to use, and remarkably efficient. Excel is very interactive. The cells in this spreadsheet are arranged in a collection of rows and columns, each of which can contain a number, text string, or formula that performs some function, such as a calculation. It’s easy to copy and move cells and change formulas. The spreadsheet appears in a scrollable window on the computer screen, allowing the document to be as deep or wide as needed.
While working for a major Northern California newspaper, I was one of several reporters involved in an annual assessment of our county’s economy. The work involved collecting data that was entered into Excel spreadsheets that would eventually rank the information according to the statistical category under review.
For newspaper research projects, the beauty of Excel is that you can use formulas to recalculate results by changing the cells they use. With this model, you can use the same spreadsheet data to produce different results by simply defining and modifying the formulas as desired. It is this feature that makes Excel useful in so many different arenas.
We, the reporters, got answers to a wide variety of questions with the click of a mouse. Which employers had the most employees? Which had the highest annual gross income? Which ones seemed to be growing and which ones were falling in sales? What was the volume of real estate loans and has there been a decrease or increase compared to last year?
We looked at local and national retail, services, financial institutions, government agencies, agriculture, wine industry, tourism and hospitality, manufacturing, residential and commercial real estate, everything imaginable.
Excel allowed us to examine ratios, percentages, and anything else we wanted to check. Finally, we were able to compare the results with previous years’ data using Excel.
Because reporters tend to be former English majors, most of those working on this year’s project knew Microsoft Word better than any other software program. Therefore, most had to undergo Excel training. For some, learning Excel was easier than for others. Some relied on manuals like the Microsoft Excel Bible. Some reporters took an Excel tutorial, others learned by doing.
In addition to the fact that the Excel spreadsheets were crucial to the research, their formats were published in the paper. This is where some of Excel’s advanced features came into play. Editors could make tables more visually appealing by using colors and shading, borders and lines, and other features that made the tables easy for readers to decipher.
Wearing another of my many hats in the newsroom, I often wrote articles about the local job market. I found that Excel skills were a requirement for many different jobs and that recruiting firms in the industry offered their clients the opportunity to use free or low-cost Excel tutorials to prepare for the job. Most employers assume that candidates already know the software the job requires and don’t want to train new hires.
Do not joke. If you are looking for some kind of office work, you need to know Excel in addition to Microsoft Word.
Excel and Microsoft are trademarks of Microsoft Corporation, registered in the US and other countries.
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