How To Apply Same Formula To Multiple Cells In Excel SUMIF – Review of This Excel Function

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SUMIF – Review of This Excel Function

If your boss asks you for a report that includes sales by region, product, etc., you can do it using array formulas, pivot tables, SUMPRODUCT, and a filter, but the SUMIF function is the way to go if you need to create a usable report.

The function syntax is as follows: SUMIF(range, criteria, [sum_range])

Where:

Interval: This is an array to compare with the criterion argument (eg an array to search for regions, products, etc.). It can also contain numbers, such as Sales. In this case, the criteria would be numeric and the optional sum_range argument would not be used

Criteria: The condition to evaluate the range array (e.g. north, south, etc. if the range were regions)

[sum_range]: Optional. This is the column that contains the totalizing figures (sales, profit, etc.)

Here are the pros why you should use the SUMIF function

  • It is easier to learn and write than array formulas.
  • Allows multiple lines to be combined into one.
  • Allows you to use logical operators, for example: =SUMIF(B2:B25,”>5″).
  • Sums all rows in a column that match text in another column, for example: =SUMIF(B2:B25,“Susan”,C2:C25).
  • Sums all rows in a column that match the date in another column, for example: =SUMIF(B2:B25,“11/7/2009”,C2:C25).
  • Sums all rows in a column that match a number in another column, for example: =SUMIF(B2:B25,10,C2:C5).
  • Allows you to avoid array formulas and SUMPRODUCT if you are not already proficient with them.
  • Allows use of wildcards. For example: =SUMIF(A2:A10,” Wilson”,B2:B10) or =SUMF(A2:A10,” “&E2,B2:B10).
  • Provides flexibility to insert dates into the criteria argument. For example: =SUMIF(I9:I12,”11/7/2009″,J9:J12).

Here are the cons of why you shouldn’t use the SUMIF function

  • Does not evaluate multiple conditions.
  • The syntax of the criteria is not so clear to enter, like how to enter dates, how to enter conditions. For example: “a”” or put “a” (without speech marks) in E2 and enter the criteria like this: “&E2 etc.
  • It is not case sensitive.
  • This can cause errors if the shape and size of sum_range and range are incompatible.

Conclusion

The advantages of using SUMIF formula are more than its disadvantages, but you have to evaluate the weight of each disadvantage, for example, the inability to evaluate multiple conditions makes me move towards array formulas.

Array formulas are unavoidable; at least you are using Excel 2007 which has the SUMIFS function, but this formula is still not case sensitive.

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