How To Copy Excel Sheet With Formulas To Another Workbook Using Named Ranges in Your Microsoft Excel Spreadsheets

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Using Named Ranges in Your Microsoft Excel Spreadsheets

If you’re trying to get someone’s attention in a crowd by yelling “Hey you!” there is a very high chance of confusion. Several people can see if you are calling them. To avoid this, you can call the person by name. A lot less people will probably think you’re yelling at them.

Using a name can also be useful in Excel. Instead of simply referring to a cell or range of cells by their cell reference (A1), you can give them a more specific name, such as “tax”.

Why would you want to do that? Good question!

1. It can be more efficient if you create formulas

If you are working with the same data for different functions, instead of selecting a range of cells each time, you can use this name. As you start typing the function name, an autocomplete list will appear to help you. Function names are preceded by ‘fx’. If you have created named ranges, they will also appear in this list. Instead of ‘fx’, they have an icon in front of them that looks like a luggage tag. This tag represents a named range. Just like function names, if you double click on behalf of the range or highlight it in the list arrow keys and then press TAB it will be added to your calculation.

2. You can avoid errors in your data range

Once you’ve created a name for your range, you can avoid accidentally selecting the wrong cells—assuming you’ve selected the correct ones when you created the named range.

3. You can keep your data on one page and your calculations on another

All named ranges are available for each worksheet in this workbook. When you start typing a range name, it will appear in the “AutoComplete” list, even if the range is on another page of the workbook.

4. It gives more meaning to your feature

Let’s say you’re creating calculations that deal with the tax rate in cell B4. If you use cell references, you need to look at the page the cells contain to understand the calculation. Imagine creating named ranges. Instead of seeing “A1:A56*B4” you might see “stock_sold * tax”. It has a lot more meaning for the reviewer.

5. A named cell or range has an absolute cell reference

If you use AutoComplete to copy formulas, you don’t have to worry about making cells absolute. A named range refers to specific cells, so they are automatically absolute.

To create a named range:

1. Highlight the cell(s) you want to name

2. Click the button Name box under the ribbon on the left side of the screen

3. Type the name you want to give the cell or range of cells

4. Press Enter

Naming conventions:

* The first character must be a letter, underscore, or slash

* Cell references such as A1 cannot be used

* No spaces may be added in the name

* The name can contain up to 255 characters

Name manager:

If you need to edit or delete a named range, go to the page Defined names Group in the year Formula ribbon and click next Name manager. From here you can add, edit or delete a named range. You can also create named ranges in this dialog box.

If you haven’t used named ranges, it’s time to give them a try. These five reasons make using these ranges a must if you want to work smart instead of hard.

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