How To Copy One Formula To Multiple Cells In Excel Microsoft Office Quick Keys

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Microsoft Office Quick Keys

All Microsoft Office programs include keyboard shortcuts. These are simple shortcuts to functions performed using the ‘Ctrl’ key and the corresponding letter. There are some keyboard shortcuts that are quite well known, but there are many others that are not used by users that are just as useful. All of them are designed to speed up the document creation process, eliminating the user’s time using the mouse. They also usually just use a catchy letter for this hotkey function (eg S for save). Although all of the versions discussed in this article come specifically from Microsoft Office software, many of them are universal and can be used in almost any Windows-based program.

Each hotkey is listed with the keys needed to press the function, its name, and a brief description of its meaning or use. Some additional notes may provide additional information about specific programs or features.

1. Save [Ctrl+S] – Saves a file. If you have not yet saved the file for the first time, a “Save As” box will appear.

2. Select All [Ctrl+A] – It selects or highlights the entire content of the document. It also works in form entries on websites.

3. Copy [Ctrl+C] – Copies the selected content. Usually always used with ‘Paste’ (see next).

4. Paste [Ctrl+V] – After clicking in the desired location, the copied content will be pasted into a new location or document.

A note about Excel. When you copy to a cell, you can highlight multiple cells and paste the copied content into each selected cell. It works for text and formulas.

5. Cut [Ctrl+X] – Cut is just like “Copy” except for the fact that if removes the original content. It’s like you’re literally cutting it from one place and moving it to another, while copying makes a duplicate. (When you move content to a new location within the same document, you can also select the desired content and click and drag it to the desired location.)

Notes on cutting, copying, and pasting. Cut and paste letters may not seem obvious at first, but here’s a way to remember them. They are all fine on the keyboard (X,C,V), Copy is already easy to remember and paste it right next to it (remember that they are almost always used together). Cut is next to Copy in function and location, and the ‘X’ is similar to the shape of a pair of scissors.

6. Underline [Ctrl+U] – Underlines the selected text.

7. Italics [Ctrl+I] – The selected text will be italicized.

8. Thickness [Ctrl+B] – Selected text in bold.

9. Take it back [Ctrl+Z] – undoes the last action. In some programs, including Microsoft Word, you can do this several times in a row. Undoing last, second to last, third to last and so on.

10. Open [Ctrl+O] – Opens the “Open” box so you can open a new file.

11. New [Ctrl+N] – Opens a new document in the program you are currently using.

12. New slide[Ctrl+M] – This PowerPoint-only hotkey adds a new blank slide to your presentation where the cursor is.

The keyboard shortcuts listed here are some of the most commonly used keys. As you may have already noticed in the short list above, we have used all the letters on the bottom row of the keyboard and some letters. There can actually be one for each letter on the keyboard. You can open the Help section of any program to search for program-specific keyboard shortcuts.

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