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- Microsoft Excel 2003 Shortcuts – How to Use Labels in Formulas
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## Microsoft Excel 2003 Shortcuts – How to Use Labels in Formulas

Microsoft Excel 2003 is one of the most versatile tools in the Microsoft Office 2003 arsenal. It allows you to manage numbers and data by creating formulas that automatically calculate, but in many cases users create ineffective formulas. These formulas can cause problems in the future when people add rows to your field. To solve this problem, we can use tags to merge your fields.

In this article, we’ll cover and show you how to use tags in a Microsoft Excel spreadsheet. First, open Microsoft Excel 2003 and create a new spreadsheet. In cell A1, enter the following text PRODUCT and in cell A2 the word TOTAL.

In the following rows and columns under the headings, enter the data as shown below:

TOTAL PRODUCT

Shoes 5.00

Socks 10.00

Shirts 15.00

Pants 20:00

Together:

Be sure to enter the name TOTAL in cell A6: this will soon become very important. Leave cell B6 blank at this point. Now what we want to do in cell B6 is actually turn on a feature in Microsoft Excel 2003 that tells the program to use labels. To do this, first go to the Tools menu and then select Options from the drop-down menu, then select the Calculation tab in the Options dialog box. In the lower right corner of the Options dialog box, you will see the option – Accept labels in formulas. Make sure there is a check mark next to it and then press OK.

Make sure the check box is checked, you are telling the program that you want to use labels in your formulas. So how do we do it –

Now it’s time to write the formula. We could have written the formula as –

= b2+b3+b4+b5

However, if the user of your worksheet decided they wanted to add a new row, the new row will not be included in the formula. The best way to write this is to use a column label, which we do by typing –

= sum(‘TOTAL’)

Now you can see that the TOTAL column has summed the range of values. Using tags in worksheets requires you to follow a number of rules. Each tag on a worksheet must be unique. You’ll notice that there are actually two Total tags on the worksheet, but they have different names. The column label is called TOTAL, while the row label is called Total: this ensures that Microsoft Excel can distinguish between the two labels.

One of the other issues to consider when using labels is to minimize the use of spaces in labels whenever possible. Although Microsoft Excel allows you to use spaces in labels, it is preferable that you do not have any. This also reduces the chance of double spacing between two words. This causes an error in the formula and is a common error.

Also, always make sure that if you use spaces in tags, you manually insert single quotes around the tag. This ensures that Microsoft Excel 2003 interprets the label correctly.

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