How To Split First And Last Name In Excel Formula Excel Tip – Split Your Pivot Table Filters Into Multiple Columns

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Excel Tip – Split Your Pivot Table Filters Into Multiple Columns

This Excel trick is truly one of my favorite Excel tips of all time, it also includes one of my favorite Excel features which is Pivot Tables.

A standard Pivot Table automatically adds all the filters you select to the filter area and stacks them on top of each other by default.

To enable Pivot Table analysis, you need to ensure that your source data is a well-constructed list. It should have the following criteria

  • Column labels at the top (field titles become field names in the table).

  • Each column should contain some type of data item and the range should not contain empty rows.

  • If your range already contains subtotals, totals, or other types of summary information, delete them from your data set as Pivot performs its calculations.

Here are the basics of creating a Pivot in Excel.

  1. Select the dataset you want to use for your table

  2. The first thing to do is place the cursor somewhere in the data list

  3. Select the Add tab

  4. Click the Pivot Table icon

  5. Select the Pivot Table option

  6. Select the table or range option

  7. Choose whether to put the table in a new worksheet or in the current worksheet, for this tutorial choose the first option

  8. Click the OK button

  9. The Options and Design tab appears under the Pivot Table Tool

  10. Check the boxes next to the fields you want to add to the data area.

  11. Select more than one measure to filter in your data and add them to the filter area

As you can see, Excel has stacked the filters on top of each other. Let’s go ahead and split these filters so that each column has one filter.

  1. Right-click anywhere inside the table.

  2. Select Pivot Table Options.

  3. In the Options – Layout and Formatting dialog box, open the setting – “Report filter fields per column”

  4. Change this setting so that you want to use filter fields in each column. In my example, I choose 1 per column to create a neater and easier to navigate Pivot Table.

If you want to reverse the process and return to Excel’s default filter layout, simply right-click in the Pivot Table again, click Layout and Formatting in the Options dialog box, and reduce the Column Report Filter Fields value back to zero. Excel will put the filters back on top of each other.

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