How To Use Same Formula For Entire Column In Excel Excel Tip – Export More Than 65000 Lines From MS Access To MS Excel

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Excel Tip – Export More Than 65000 Lines From MS Access To MS Excel

This is an issue I’ve been asked about many times, and you’ve no doubt encountered it if you use Access and Excel together and regularly export any data from Access. The problem is a Microsoft Access error or warning when exporting data to Microsoft Excel that says

When exporting data from Microsoft Access to Microsoft Excel, you selected more records than can be copied to the clipboard at once.

By default, you usually follow this method when exporting data from Access

  • Select External data

  • Got export

  • Click Excel

  • You will be given the option to choose the destination of your data

  • Choose where you want to save the exported data

  • In the Specify Report Options area, you can select and select the Export data with formatting and layout check box

  • You also have the option to open the target file after the end of the export operation – check if you want to use this option

  • Press the OK button

  • If you have checked the Export data with formatting and layout option and you try to export more than 65,000 rows of data, you may get the above error at this stage

  • Once the data is exported, you can press the Close button

As of Excel 2007, Excel has a much larger row capacity than previous versions (actually 1,048,576, whereas previous versions had this capacity. Why does Access limit me to 65,000 rows?! like before 2007).

Not quite prehistoric, but it’s a sure feeling when you get the above warning when exporting data.

If you select Export data with formatting and layout under Set Report Options, Excel actually copies the old style content to the Office clipboard, so you get a warning that no more than 65,000 rows can be copied.

So to avoid the error, all you have to do is uncheck the Export data with formatting and layout option in Excel report options, if it is checked, go ahead and click OK. This allows you to export more than a million rows from Access, but no formatting or layout settings are carried over.

The problem is not difficult to solve, but it is not an obvious solution either. But once you know why the problem happens, it’s really easy to fix.

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